Working in the Information Governance and Records Management team, you’ll be responsible for providing co-ordinated support regarding information governance to all services within the councils and driving forward the improvement agenda within the authorities.
Salary: £29,766 - £42,684
The role reports directly to the Information Governance and Records Manager and its main purpose is to:
Drive forward the Information Governance agenda and develop and promote policies and initiatives to drive good governance throughout both organisations
Specialise in information governance legislation and guidance to ensure the councils meet their statutory obligations. Provide advice on all information governance matters
Support the Data Protection Officer (DPO) in all areas of information governance
Manage the incoming requests for information that fall within the FOI, EIR and DP Acts and Regulations for Digital and IT, including DPO mailbox
Build capacity within the councils to ensure that they have the quality of people required to discharge our statutory responsibilities for information governance and embrace good practice
Design and deliver information governance training and awareness sessions for colleagues throughout the organisations
Assist on the implementation of information governance improvement initiatives and developments across the councils
Investigate opportunities for improvement following changes to information systems, information management, practices, procedures, and organisation change
Assist with requirements gathering, data collection and analysis and problem investigations
Assist with the preparation of business cases which define potential benefits and associated business risks
Assist with collation of information governance data, presentation and quarterly reporting
Coordinate monthly Information Security Board meetings
Keep abreast of developments in the information governance world nationally and maintain awareness of the ICO guidance on good practice
Represent the councils at regional and national information governance events and forums.
Main duties of the job for appointment at or progression to Grade H include:
As a member of the Governance Team, assist in implementing key council and directorate strategies and policies in order to provide a clear focus of governance activity linked to the organisations’ objectives
Assist with the procurement, development and implementation of systems to ensure compliance with FOI and DP
Undertake analytical activities, deliver and present (either written or orally) analysis outputs in accordance with customer needs and conforming to agreed standards.
Liaise with the ICO on all appeals made to them and on any cases that progress beyond initial investigation
Assist with the data analysis and production of ad hoc monitoring information for presentation at board meetings.
Main duties of the job for appointment at or progression to Grade I include:
Develop initiatives to promote and enhance a supportive and cooperative working relationship with Information Asset Owners and Administrators at all levels throughout both organisations
Work with colleagues and users to investigate information governance issues, problems and new opportunities, seeking effective business solutions through improvements in automated and non-automated components of new or changed processes / procedures, organisation and equipment
Provide advice and guidance to services on any matters relating to information governance and the councils’ policies and procedures regarding responding to requests for information, requests for internal reviews, complaints to the ICO, and any appeals to the tribunal.
In order to successfully deliver the responsibilities of the role, you will need to:
Question and challenge ways of working, with an understanding of the bigger picture in terms of the corporate context and external environment
Demonstrate agility and adaptability in mindset and ways of working
Work successfully with key stakeholders within and outside of the councils
Demonstrate commitment to own personal and professional development to meet the changing demands of the role
Demonstrate innovation and creativity
Actively engage in positive cross organisational communications and team working
Communicate clearly, confidently and appropriately with colleagues using the best methods of communication for the task.
Practical experience of the operation and implementation of training and development within an Information Governance and Security context
The rules and regulations around Local Government
The application of FOI, DP and EIR and systems in Local Government
Understands and uses appropriate methods, tools and applications
Demonstrates a rational and organised approach to work
Effective case management processes
Familiar with Information Security principles.
Track record of building excellent stakeholder relationships
Familiar with the use of everyday desktop software
Excellent working knowledge and a champion of ITIL practices